Company Registered Office Change – A Step-by-Step Guide

Your company’s registered office is its official business address, listed with the Registrar of Companies (RoC). It’s where all legal notices, government correspondence, and official communications are sent.

But what happens when your business outgrows its current location, finds a better opportunity elsewhere, or needs to shift for strategic reasons? That’s when you’ll need to update your registered office with the RoC—and we’re here to make that transition smooth and hassle-free.

🚀 Why Do Companies Change Their Registered Office?

There are several strategic and operational reasons why businesses relocate their registered office:

✅ Better Location – Moving to a prime business hub, closer to suppliers or clients.
✅ Expansion & Growth – Scaling up operations due to business success.
✅ Cost Efficiency – Shifting to an area with lower rents and operational costs.
✅ Regulatory Compliance – Some business activities require a presence in specific jurisdictions.
✅ Mergers & Acquisitions – Aligning offices post-merger for streamlined operations.
✅ Reputation & Branding – Relocating to a prestigious address to enhance corporate image.

Whatever your reason, Compliance Monk ensures that the transition is legally sound and efficiently executed.

🔍 Types of Registered Office Changes

The complexity of the name change process depends on where you’re moving. Here’s a breakdown:

1️ Within the Same City/Town/Village

• Simple process with minimal regulatory requirements.
• Requires board resolution and filing INC-22 with the RoC.

2️ From One City to Another (Same RoC Jurisdiction)

• Requires both Board and Shareholder Resolutions.
• Must file MGT-14 and INC-22 with the RoC.

3️ From One RoC Jurisdiction to Another (Within the Same State)

• Additional approvals from the Regional Director (RD).
• Requires updated records, creditor lists, and public notices.
• File MGT-14, INC-23, INC-28, and INC-22.

4️ From One State to Another

• The most extensive process, requiring MOA amendment and state approvals.
• Mandatory public notices, newspaper advertisements, and creditor approvals.
• File MGT-14, INC-23, INC-28, and INC-22 with regulatory bodies.

📜 Step-by-Step Process for Changing Your Registered Office

The process varies depending on the relocation type, but here’s a general roadmap:

Step 1: Board of Directors Meeting

• Pass a Board Resolution approving the office relocation.
• Authorize directors or company officials to execute filings.

Step 2: Shareholder Approval (If Required)

• Conduct an Extraordinary General Meeting (EGM).
• Pass a Special Resolution (mandatory for inter-city or interstate shifts).

Step 3: Regulatory Filings with RoC

📌 For intra-city shifts → File INC-22 within 15 days.
📌 For inter-city shifts → File MGT-14 & INC-22 within 15-30 days.
📌 For inter-state shifts → File MGT-14, INC-23, INC-28 & INC-22 after Regional Director approval.

Step 4: Public & Creditor Notices (For Major Relocations)

• Notify creditors & debenture holders.
• Publish a notice in two newspapers (English + Vernacular).
• Intimate government authorities & banks.

Step 5: Final Approval & Updates

 Once the RoC & Regional Director approve, update your address on:

• Letterheads, invoices, contracts, websites, GST, PAN, and banking records.
• Regulatory filings, business licenses, and customer communications.

💡 Why Choose Compliance Monk for Your Registered Office Change?

Changing your company’s registered office isn’t just about moving locations—it’s about seamless legal compliance. That’s where Compliance Monk comes in:

✔ Expert Guidance – We handle all legal and RoC filings.
✔ Hassle-Free Process – No paperwork stress, we do the heavy lifting.
✔ Time-Saving – Fast approvals so you can focus on your business.
✔ Affordable Pricing – Transparent costs, no hidden fees.

📞 Contact Compliance Monk today! Let our experts handle the entire process while you focus on scaling your business. 🚀

FAQs on Company Registered Office Change

1. What is a company’s registered office?

A registered office is the official address of a company as recorded with the Registrar of Companies (RoC). It is the primary location for receiving official communications, legal notices, and government correspondence.

2. Can a company change its registered office?

Yes, a company can change its registered office. The process and compliance requirements depend on whether the move is within the same city, within the same state, or to another state.

3. What are the common reasons for changing a registered office?

Companies may change their registered office due to business expansion, cost efficiency, better infrastructure, regulatory compliance, mergers, or strategic relocation to improve market presence.

4. What are the types of registered office changes?

There are four main types:

• Within the same city or town
• From one city to another within the same RoC jurisdiction
• From one RoC jurisdiction to another within the same state
• From one state to another

5. What is the process for changing the registered office within the same city?

The company must pass a Board Resolution, file Form INC-22 with the RoC within 15 days, and update official records accordingly.

6. How is the registered office changed from one city to another within the same RoC jurisdiction?

The process involves passing Board and Shareholder Resolutions, conducting an Extraordinary General Meeting (EGM), and filing Forms MGT-14 and INC-22 with the RoC.

7. What approvals are required for changing the registered office to another RoC jurisdiction within the same state?

In addition to Board and Shareholder Resolutions, an application must be submitted to the Regional Director. The company must also notify creditors, publish public notices, and file Forms MGT-14, INC-23, INC-28, and INC-22.

8. What is the procedure for changing the registered office from one state to another?

Interstate relocation requires an amendment to the Memorandum of Association (MOA), approvals from the Regional Director, public notices, and consent from creditors. The company must file MGT-14, INC-23, INC-28, and INC-22 with regulatory bodies.

9. How long does it take to change a company’s registered office?

The timeline varies based on the type of relocation. Changes within the same city can be completed within a few weeks, while inter-state shifts may take a few months due to additional regulatory approvals.

10. What are the key documents required for a registered office change?

Essential documents include Board and Shareholder Resolutions, proof of the new address, utility bills, rental agreements (if applicable), and regulatory filings such as INC-22, MGT-14, and INC-23.

11. Is shareholder approval mandatory for changing the registered office?

Shareholder approval is required for relocations outside the local limits of a city, from one RoC jurisdiction to another, or for interstate changes. It is obtained through a Special Resolution at an EGM.

12. Do creditors need to be informed about the registered office change?

For inter-state relocations and shifts across RoC jurisdictions, creditors must be informed, and their consent may be required to ensure there are no objections to the move.

13. What happens if a company does not update its registered office with the RoC?

Failure to update the registered office may lead to penalties, non-compliance issues, and legal complications, including difficulties in receiving important regulatory communications.

14. Will changing the registered office impact GST, PAN, and other business registrations?

Yes, the company must update its address with the GST authorities, Income Tax Department, banks, and other regulatory bodies after the RoC approves the registered office change.